What should I do to have a good company management strategy meeting?

The strategic planning team that I belong to carries out various tasks, but there are some of them that are carried out every month.

It is to hold a management strategy meeting to share and check the management performance for a month and the overall business progress of each business sector. I do it with a fixed routine every time, but I think I've settled down through various trials and errors before it's established like this.

In the case of the author's organization, the organization is organized in the form of each business division, business headquarters, group, center, and team.

The monthly management strategy meeting is attended only by the executive level of the head of the headquarters or higher.

Since it's a meeting for executives, there are things to take care of from A to Z.  Among them, I summarized the important considerations.

 

In order to be successful in management strategy, you should consider the following.

 

1. Clarify the purpose of the meeting. You need to clarify what you expect from the meeting and what you want to achieve.

 

2. Prepare the agenda for the meeting. Organize what to discuss in the meeting, and decide the order.

 

3. Prepare the materials needed for the meeting. Prepare materials, minutes, and presentation materials for the meeting.

 

4. Determine the number of people who will attend the meeting. The purpose and agenda of the meeting determine who will attend.

 

5. Proceed with the meeting. Clarify the beginning and end of the meeting, and present the purpose and agenda of the meeting. Provide meeting. 

 

participants with the opportunity to present their opinions and induce discussions.

 

Wrap up the meeting. Summarize the results of the meeting and schedule the next meeting.
None of these are important, but I personally think that finishing is important.

Sharing the minutes with a good aptitude is also an important task in strategic planning.

Meeting minutes should not just be a type-level transcript, but they also need to manage important key points, requests from CEOs, and heads of departments, or vivid history so that additional data and additional reports can be continued.

 

Here are some additional tips to get your management strategy going.

* Ensure that everyone at the meeting understands the purpose and agenda of the meeting. We will clearly communicate the purpose and necessary matters of this meeting through e-mail notification in advance. In order not to proceed with the same routine every month, it is also good to select a topic and item one by one.

 

* It creates an atmosphere where conference participants can freely present their opinions. The role of the CEO and the host is important in this part, and after reporting to each business unit and business headquarters, you can ask questions or ask executives if they have any questions.

 

* Be careful not to get bored with the progress of the meeting. This part is actually different from meeting to meeting. This is because sales and sales performance have a big impact on the atmosphere of the meeting. If you want to proceed without being bored regardless of your performance, it is also a good idea to set up a light time such as ice breaking before the start of the meeting and reverse the atmosphere before the start of the meeting. In my company, executives and employees had a short ice break for about 10 minutes on a single topic, and I think it was beneficial because it could provide the experience of participating in a management strategy meeting for executives that is difficult for ordinary executives to participate.

 

* Clarify the results of the meeting and schedule the next meeting. Results sharing is always important, but it doesn't work. Since the management strategy meeting may end up with a general bottom-up report, additional work is required to report results, report additional reports, and reflect them in the next meeting schedule in order to have continuity with other tasks.

 

The management strategy meeting is an important place to determine the future of the company.
Therefore, it is important to prepare and proceed with the meeting well.
I hope it will be helpful for you to proceed with the management strategy meeting considering the above points.
Even if we proceed well with the management strategy meeting, it will be a great help in determining the future of the company.